SIGMA ALPHA EPSILON FRATERNITY OHIO RHO ALUMNI ASSOCIATION BY-LAWS

ARTICLE I—NAME

Section 1. Name. The name of this organization is the Ohio Rho Alumni Association of Sigma Alpha Epsilon Fraternity (ORAA).

ARTICLE II—PURPOSE

Section 1. Purpose. The purpose of the Ohio Rho Alumni Association (ORAA) is to support both the Ohio Rho alumni and the Ohio Rho active chapter and to provide the benefits of membership in the ORAA. Support consists of providing material and financial resources to help meet Ohio Rho’s financial and service obligations and the needs of the Alumni Association. Material support for the active chapter consists of in-kind gifts as well as mentoring, advising, and cultivating the qualities enshrined in the True Gentleman credo. By our actions and guidance, the ORAA will advance the highest standards of friendship, scholarship, leadership and service among our alumni and active Brothers throughout life.

ARTICLE III—MEMBERSHIP

Section 1. Membership. All alumni of Ohio Rho who are in good standing are considered members of this alumni association.

Section 2. Voting Membership. All members of this alumni association are considered voting members if they are current dues-paying members, having paid the dues prescribed by the Board of Directors of the ORAA (Board). The “current dues-paying members” are those who paid the prescribed dues in the previous calendar year, and they may vote in the current calendar year.

Section 3. Termination of membership. Membership may be terminated by the Board if a member engages in illegal activity or other conduct deemed inappropriate by the Board.

Section 4. Termination of voting membership. Voting Membership may be terminated by the Board for non-payment of dues.

ARTICLE IV—GOVERNANCE

Section 1. Governance. The governance of the ORAA will be by the following, in the order listed, with the authorities and responsibilities listed in the by-laws. A. Voting Members B. Board C. President D. Vice President in the absence of the President

Section 2. Fiscal Year. The fiscal year of the ORAA will be July 1 through June 30.

ARTICLE V—AUTHORITIES AND RESPONSIBILITIES

Section 1. Voting Members. A. Voting Members will nominate the candidates for the Board and will elect the members of the Board. B. Ten or more Voting Members may call a meeting of the Board.

Section 2. Board. A. The Board will be composed of nine members. B. The members of the Board will serve overlapping three-year terms, with three members elected every year. If any member of the Board is unable or unwilling to complete his term, the Board will appoint a replacement. The members of the Board will serve no more than two consecutive three-year terms. C. The Board will elect the President, Vice President, Treasurer, and Recorder. All other members of the Board will be at-large members. D. The Board will be responsible for the Management of the ORAA. E. A quorum of the Board will be a majority of the Board members attending either in person or via electronic means, and a quorum will be required to conduct official business. F. A majority of the Board members present either in person or via electronic means will be required to pass a motion. If the vote is tied, the motion is not passed. G. The Board will establish the amount and timing of dues payments by the Voting Members. H. A majority of the members of the Board may call a meeting of the Board.

Section 3. President. A. The President will be the Chairman of the Board and the Chief Executive Officer and the Chief Operating Officer of the ORAA. B. The President may appoint committees to assist the Board. Each committee will be chaired by a member of the Board. C. The President may call a meeting of the Board and will call at least four meetings of the Board per year, approximately every three months.

Section 4. Vice President. A. The Vice President will assist the President. B. The Vice President will assume the role of President in the absence of the President and if/when the President is unable or unwilling to perform his role.

Section 5. Treasurer.

A. The Treasurer will manage the finances of the ORAA, including the following:

  1. Establish and maintain a bank checking account and, if appropriate, a bank savings account.
  2. Collect the dues of the Voting Members and any other income of the ORAA or donations to the ORAA.
  3. Disburse the funds of the ORAA, including receiving approval of the Board for any disbursement greater than $1,000.
  4. Pay the ORAA’s annual dues to SAE National.
  5. Present quarterly ORAA financial statements to the Board.
  6. Maintain a database of the ORAA’s dues-paying members (Voting Members).
  7. Create any other needed financial documents required by SAE National or required by law.
  8. Perform other activities prescribed by the Board. B. The Treasurer position will be considered a “continuity” position, with the term of the Treasurer determined by the Board.

Section 6. Recorder.

A. The Recorder will manage the records of the ORAA, including the following:

  1. Create and maintain a database of Ohio Rho alumni, including e-mail addresses.
  2. Create a summary of the Board meetings.
  3. Record election results.
  4. Create and submit any and all needed documents required by SAE national or required by law.
  5. Perform other activities prescribed by the Board. B. The Recorder position will be considered a “continuity” position, with the term of the Recorder determined by the Board.

ARTICLE VI—ELECTIONS

Section 1. Timing of elections. Elections of the members of the Board will be conducted annually, during the second quarter of the calendar year (April, May, June), and the newly elected officers will assume their positions July 1.

Section 2. Method of elections. A. The Voting Members will nominate candidates for the Board during the month of April via electronic communications. B. Elections will be conducted via electronic communications during the month of May and June, with elections completed no later than June 15.

ARTICLE VII—BY-LAWS

Section 1. These by-laws must be consistent with the Fraternity Laws and the Orders of the Fraternity Convention.

Section 2. Robert’s Rules of Order will be used for all meetings and elections unless otherwise prescribed by these by-laws.

Section 3. These by-laws may be amended via the following: A. Amendments may be proposed by a member of the Board and approved by a vote of the Board. B. Amendments may be proposed by ten or more Voting Members and approved by a special election of the Voting Members.

Adopted this date: 3/27/23

Attested by the President: __________________

APPENDIX: The Fraternity Laws of Sigma Alpha Epsilon

Title VIII: Alumni Associations 62. Alumni Associations. No ALUMNI ASSOCIATION may be organized except by virtue of a charter granted by the Supreme Council; such an association may be either an area alumni association or a chapter collegiate alumni association. A. Membership. Members of an area alumni association must be members of the Chapter Alumnus who reside in the same city or locale, and members of a chapter collegiate alumni association may or may not be members of the Chapter Alumnus initiated by the same Chapter Collegiate. B. Qualification. A petition for a charter must be signed by at least ten eligible members of the Chapter Alumnus and must be accompanied with an application fee of twenty-five dollars and initial annual dues of one hundred dollars. No charter for an alumni association may be granted within a period of ninety days immediately preceding any regular session of the Fraternity Convention. C. Officers. Each alumni association will elect a president and such other officers as the alumni associations deem necessary. D. Report on Activities. Each alumni association must, on April 1 of each year, render to the Fraternity Service Center on a form prescribed by the Eminent Supreme Recorder a report of its current officers and activities for the preceding year. E. Financial Reporting. If required by applicable law, each alumni association must prepare or have prepared the appropriate IRS Form 990 as required by IRS regulations at the close of the alumni association’s fiscal year, and a copy of this form must be sent to the Fraternity Service Center.

63. Duties. The president of an alumni association will perform or cause to be performed all duties required by these Fraternity Laws and any other duties assigned to him by the Fraternity Convention or the alumni association.

64. Finances. Each alumni association is subject to annual dues of one hundred dollars, payable to the Fraternity on or before January 15.

65. By-Laws. An alumni association may adopt, amend, or repeal by-laws to assist it in carrying out its duties, not inconsistent with these Fraternity Laws or orders of the Fraternity Convention.

Version 2/2/23